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School Health Advisory Council (SHAC)
School Health Advisory Council Bylaws
Article I: Authority
Section One. Statute and Policy. Each school district in the State is required in Chapter 28, Subchapter A-K, and Chapter 38.013 of the Texas Education Code, to establish and maintain a district-level school health advisory council. The School Health Advisory Council (SHAC) of the Austin Independent School District is specifically authorized by the Board of Trustees in District policy EHAA (legal).
Section Two. Limitations, The SHAC shall be an advisory body, and shall serve to provide guidance, recommendations, and other assistance to the Board of Trustees as is specifically listed in state law and District policy. The SHAC shall have no power to expend public funds, enter into contracts, or otherwise place obligation or liability upon the district.
Section Three. Bylaws. It shall be the responsibility of the Board of Trustees, upon the advice and counsel of the SHAC, to establish and amend the Bylaws.
Article II: Responsibilities
According to state law, District policy, and the direction of the Board of Trustees, the SHAC shall have the following responsibilities:
Article Ill: Meetings
Section One. Regular Meetings. The SHAC shall conduct regular meetings. Unless otherwise specified by the SHAC Officers, regular meetings shall be held on each first Wednesday of the month. If a meeting is cancelled, all attempts will be made to reschedule for another day during the month; however, if the meeting is not rescheduled, there will not be a make-up meeting scheduled. The regular meeting in August shall be considered the first meeting for the year.
Section Two. Public Hearings. Public hearings and other meetings with the public should be approved by the Board of Trustees in advance of such meetings. This will be coordinated through the SHAC Coordinator.
Section Three. Open Meetings. All meetings of the full SHAC shall be open to the public, and the public shall have reasonable opportunity to provide comment. The Chair may limit the time given to speakers. Committee meetings may be open to the public at the discretion of the Committee Chair.
Section Four Quorum. A quorum shall be the majority of the current membership, as approved by the Board of Trustees. Meetings may still be held without a quorum for purposes of presentations or discussion. However, no actions or voting may take place without a quorum.
Section Five. Attendance. Member attendance shall be monitored by the Chairs, who shall work with members to try and resolve any attendance problems. Non-attendance for three consecutive meetings within a one-year period may result in removal. Members are encouraged to contact the Chair or the Coordinator if they know they cannot attend a meeting.
Section Six. Decision-making. Members shall attempt to reach decisions by consensus. However, if a clear consensus cannot be obtained, members shall reach a decision by majority vote. Each member shall be entitled to one vote per item. Proxy voting and absentee ballots shall not be permitted; a member must be present to vote.
Section Seven. Agendas. Agendas shall be provided for all full SHAC meetings. Agenda items shall be determined by the Chair in consultation with the Executive Committee and Coordinator.
Article IV: Membership
Section One. Membership Criteria. The membership composition of the SHAC shall comply with the following:
Section Two. Terms of Service. The term of service for an appointment shall be two years, normally beginning the first SHAC meeting in August. Terms will be staggered to maintain continuity on the SHAC. Parents and community members will serve a two- year appointment. Campus level staff and students wilt serve a one-year term. Members may serve multiple terms.
Section Three. Confirmation by Board of Trustees. The Board of Trustees shall annually appoint all members to the SHAC.
Section Four. Vacancies. The Board of Trustees delegates to the SHAC Executive Committee, pursuant to Article II of these Bylaws, the responsibility to fill any vacancies that may occur after the Board has annually appointed the SHAC membership.
Section Five. Change in Member Status. If the status of a member changes, the Executive Committee may allow the member to fill an appropriate vacancy. If no appropriate vacancy exists, the Executive Committee may allow the member to continue to serve in the current position, if not otherwise prohibited under Section Two (A) of the Article.
Section Six. Conflict of Interest. No individual shall be nominated for or hold a position on the SHAC if that individual has a direct pecuniary interest in the recommendations of that committee and decisions by the Board of Trustees. Even the appearance of a conflict of interest should be avoided if at all possible. A lone agenda item shall not be cause for the elimination of an individual's membership; however, any such individual shall refrain from participation in decisions and voting as to that issue.
Section Seven. The Role of the Superintendent. The Superintendent and SHAC will work cooperatively. The Superintendent will ensure staff support as is necessary and reasonable and will participate without vote in the deliberations and activities of the SHAC.
Section Eight. Role of the Board Representative. The role of the Representative of the Board of Trustees is to observe without vote in deliberations and activities of the SHAC. The Board Representative shall not speak for the Board of Trustees unless a majority of the Board in a public meeting in accordance with the Texas Open Meetings Act has so directed. The Board Representative may actively participate in discussions by providing guidance as may be appropriate and by responding to questions to the best of his/her ability. The Board Representative will provide updates, verbal or written, to the Board as desirable; however, these updates shall not supplant the annual report to the Board of Trustees.
Section Nine. Size of Council. The SHAC will consist of no more than 35 members and no less than 15 members.
Article V: Officers
Section One. Terms of Service. The SHAC shall elect a Chair, Vice-Chair, and Secretary, each to serve 2 year terms. Officers may not serve more than 2 consecutive terms in the same office. Officers will be selected in May or June and installed at the first August meeting of the SHAC. No officer shall be an employee of AISD.
Section Two. Responsibilities.
Article VI: Executive Committee
Section One. Membership. The Executive Committee shall consist of the officers, chairs of all substantive standing committees, and the immediate Past Chair.
Article VII: Committees.
Section One. The Nominating Committee. The Nominating Committee shall be a standing committee consisting of five members of the SHAC serving two-year terms beginning September 1 of odd-numbered years. Nominating Committee members shall be appointed by the Chair in consultation with the Executive Committee and confirmed by SHAC. The past chair shall oversee the nominating committee. The nominating committee will be responsible for filling SHAC officer vacancies.
Section Two. Substantive Standing Committees. There will be one standing committee for each of the following substantive areas: Nutrition/Food Service, Physical Education and Activity, Health Education, Counseling/ Mental/Social Health, Student Health Services, Parent and Community Involvement, Healthy Environment, and Staff Health Promotion. All committee chairs shall report directly to the SHAC through the Executive Committee, Chair, and Vice-Chair.
Section Three. Ad Hoc Committees. The Chair may establish and appoint Ad Hoc committees as he/she deems necessary and appropriate in consultation with the executive committee.
Article VHI: Coordinator
The Coordinator of Student Health Services shall serve as Coordinator for the SHAC. Responsibilities of the Coordinator shall include:
School Health Advisory Council (SHAC)Tracy Lunoff
AISD School Health Coordinator
1111 West 6th Street
Austin, TX 78703