XVII. Role of the Secretary to the Board

1. The secretary to the Board shall take the official minutes of each Board meeting, work session, and public hearing and will provide minutes for Board Secretary review and approval in a timely manner.
2. The secretary to the Board provides clerical and organizational support to Board members by:
   1. Forwarding all Board written correspondence and e-mail to Board members and to the Chief of Staff when a response is appropriate;
   2. Maintaining the Board Calendar of Events;
   3. Contacting Board Members concerning possible meeting dates and time;
   4. Assisting the Board with constituent contacts;
   5. Making travel arrangements and reservations for Board trainings or travel to conferences;
   6. Maintaining Board files;
   7. Assisting with Board purchases;
   8. Tracking completion of Board member training credits; and
   9. Providing assistance to the Superintendent's office in assembling weekly Board deliveries to Board members and other duties as assigned by the Superintendent or his designee.